Project Information Center (PIC)^TM  Invoicing

Consolidate and Format Invoices to Meet Customer Requirements

Project Information Center Invoicing (PIC Invoicing) is a wizard-driven invoice formatting solution for project-centric businesses. This add-on solution is fully integrated with Oracle Project Billing, Oracle Receivables and Oracle BI Publisher, and provides a new approach for creating invoice formats for Oracle Project Billing users. Business users can utilize desktop word processing tools to create invoice layout and formats. The PIC wizard provides predefined data sources without the need to manipulate or understand the background Oracle tables.

To meet the varying billing mandates of their customers, Oracle Projects users require flexible, customizable invoice presentation capabilities. To augment the billing capabilities in Oracle Project Billing, PIC Invoicing offers Consolidated Invoicing, enhanced Credit Memo functionality and wizard-based invoice formatting.

Consolidated Invoicing

Standard Oracle functionality enables Oracle Project Billing users to issue one invoice per project. With PIC Invoicing, you can issue to a client a single consolidated invoice across multiple projects, or program-level invoices. PIC Invoicing allows you to invoice by agreement, contract, stored ACRN, and customer “bill to” level. No changes are needed to the existing Oracle Projects setup or configuration.

Take advantage of our Quick Start Program for Consolidated Invoicing! Learn more here. 

Consolidated invoice number CONS-0002 includes a summary page plus detail backup pages for Project ABC
and Project E&C-100. The above images show total Hotel charges and their associated drilldowns.

Enhanced Credit Memo Functionality

Using standard functionality in Oracle Project Billing, all Credit Memos created, whether for canceling an invoice or correcting an item on a previous invoice, are handled by creating a Credit Memo that is applied against the original invoice. This happens even if the original invoice has already been paid. With PIC Invoicing, you now have the option to issue Credit Memos as either stand-alone credits or against your current draft invoice.

Wizard-Based Invoice Formatting, Flexible Output and Distribution

Using the PIC Invoicing wizard and Oracle BI Publisher, you can create new invoice formats easily. With PIC Invoicing, you can issue invoices in pdf, Excel, text, and HTML formats. Distribute invoices through e-mail, fax, printer, FTP, or HTTP or custom delivery channels. PIC also supports electronic billing. Invoices are distributed to appropriate personnel based upon your unique business rules.

PIC Invoicing in Action at MasterCard

"We are thrilled that we are now able to provide our clients with summary invoices as well as detailed backup for billed expenses.  We are using PIC Invoicing as a supplement to our current billing process and not replacing it.  The invoices generated from this application are not used to bill clients, but to provide detail that will help clients understand the automated bills they receive from our billing system.  PIC Invoicing enables us to easily generate and print invoices in PDF format on the fly, save, email, fax, or mail invoices to clients, and they are always viewable online.  Best investment we made in 2006!  Thanks, Project Partners."

Rick Nania

Vice President, Operations

MasterCard Advisors

PIC Invoicing in Action at KCI Technologies

KCI Technologies issues two thousand project invoices a month and utilized PIC Invoicing to reduce labor by over 65%.  Read the press release here.

"Prior to using PIC Invoicing we produced custom invoices based on complex client requirements by exporting data from Oracle Receivables and manipulating it in Excel. Across the organization, Project Accountants would spend 600 to 900 hours per month to produce these invoices and reconcile them with Oracle Receivables. We now produce and verify the same number of custom formatted invoices using 200 to 300 hours of labor, a 67% reduction, allowing the Project Accountants to spend more time on analysis. There has also been a cultural change, in that our people now feel more comfortable with the invoicing data since it all comes straight from Oracle. The reconciliation process has changed to a quick “Trust but Verify” quality assurance process. We're very pleased with PIC Invoicing and with the team at Project Partners."

Alan Mlinarchik

Chief Information Officer

KCI Technologies Inc.

For more detailed information on PIC: